Receptionist and Admin Support position to report directly to the Financial and HR Manager.
You will be responsible for the full reception and admin support functions and render services generally associated with this position as follows:-
• Answering, transferring and forwarding all incoming calls.
• Taking proper and complete messages and forward to suitable person.
• All sales consultants, contracts and projects must stipulate all appointments on white board.
• Schedule Boardroom Bookings.
• Distribute faxes received to all the relevant departments.
• Courier and Posting of all Statements, Invoices and parcels.
• Document collections (Customer to sign).
• Stationery control.
• Open of new files and labels.
• General filing (Director, HR/Fin Manager, Sales and Debtors).
• Boxing of Creditors & Debtors at the end of every Financial Year.
• Archives control.
• Write all post in postage log book.
• All letters and faxes must be approved and signed by the appropriate person.
• Always perform a spell and grammar check on all letters and faxes.
• Faxing and Scanning of purchase orders on receipt.
• Assisting with the follow-up of outstanding credit applications.
• Monthly Cellphone Analysis.
• Updating of overtime register.
• Ensure Attendance Register is completed every day by admin employees.
• Capturing of Sick leave, Family responsibility leave and Unpaid leave data onto a spreadsheets for Factory Staff.